If you have a business, it’s likely that you now have some digital data or content that you are trying to protect for the long run such as digital receipts or online bills needed for tax time. This data is very important to you since it’s something that you need to continue to have on hand to run your business effectively in a digital world. Learn some techniques that you can use that will help you protect this data in the long run.
The first thing that you need to do is make sure you do frequent backups from off your computer. It’s a good habit to get into backing up at least once a week if not more depending on how often you are adding digital documents that you don’t want to lose. There are online backup services that will automatically backup as often as you schedule it that will store the information off site on a secure server. Make sure all your business information is backed up on a schedule automatically so that you don’t forget.
Get spyware off your machine. You need a high quality spyware protection tool. The problem with these programs is that they will get information on your computer habits, login information, and compromise a variety of things that you want to keep secure especially banking information or personal accounting info.
Be sure to change your passwords from time to time. It’s a good practice to not always have the exact same password for everything application that requires you to log in as well. There is software available that will actually safeguard your passwords by encrypting them as well as generating random log on passwords with different numbers and symbols so it is harder to crack.
Your email and contacts are very important. Be sure that you try to backup these as often as possible. Protect these in hard copy as well so that you know for sure that you always have these. Using an online backup storage solution also is a great as you can have two backups of these important files.
Try to have open formats in your business. What this means is the formats that your files are saved in. Some formats are open meaning that they will be around forever. Other formats are closed and owned by certain companies that could block your data in the future.
Try to move away from applications that are too restricted and have too many license issues. Open applications are something to consider for longevity. Even better is having control of your own software higher education.